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Apr 03, 2020 Audio Conferencing in Office 365 lets users call in to meetings from their phones. Audio Conferencing allows up to 250 phone attendees. Calling in (dialing in) to meetings is very useful for users who are on the road and can't attend a meeting using the Skype for Business or Microsoft. Register for Microsoft Events. Search Search Microsoft.com. Cancel 0 Cart 0 items in shopping cart. Recommend that you reinstall Skype for Business on Mac. Can't search Skype directory. Skype for Business on Mac users can't search the Skype directory, although you've enabled this functionality for your organization. However, Skype for Business on Mac users can communicate with Skype users if they know the Skype user's Microsoft account.
- Mac In Microsoft Conference 2018
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In this training, we introduce Audio Conferencing in Microsoft Teams—the abilityto join a Teams meeting from a regular phone and dial out from a meeting to aphone number. We’ll cover the capabilities of Audio Conferencing in Teams inaddition to requirements and planning considerations for Teams.
Note
Dec 09, 2019 Schedule, edit, or cancel meetings from Microsoft Outlook using Cisco Webex Productivity Tools on your Mac. Learn the prerequisites for scheduling a meeting and discover the various types of meetings that you can schedule. Dec 09, 2019 Schedule, edit, or cancel meetings from Microsoft Outlook using Cisco Webex Productivity Tools on your Mac. Learn the prerequisites for scheduling a meeting and discover the various types of meetings that you can schedule. Aug 27, 2019 Microsoft today announced that it will hold a Surface-focused event on October 2nd in New York City. This event comes in the midst of Apple’s fall event season, with the company expected to. Microsoft Teams meetings provide web, audio, and video conferencing using the device of your choice. Host audio, video, and web conferences with anyone. Get features such as scheduling assistance, meeting note taking, screen sharing, meeting recording, and instant messaging. Audio Conferencing is available for a $4.00/month add-on fee 1.
This tutorial includes links to existing content to help connect you with the latest, most up-to-date information. For an optimal learning experience, follow the links to learn and apply. If a link is labeled as “additional information,” you can consider it optional.
This training is for you if you’re:
- An IT pro.
- Responsible for planning, deploying, or managing Teams.
- Considering planning, deploying, or managing Audio Conferencing in Teams.
We’ll cover the following sections:
- Audio Conferencing requirements
- Planning steps
- Reporting
Audio Conferencing adds features and functionality to meetings in Teams. Werecommend that you complete Meetings in MicrosoftTeams before this tutorial.
Note
Microsoft Teams is evolving on a regular basis—new features and functionality are added frequently. Please monitor the following resources to stay up-to-date:
Mac In Microsoft Conference 2018
- Follow the Teams Blog.
- Read the Teams Roadmap.
- Learn about the latest released features in the Release Notes.
- Participate in the Microsoft Teams technical community to get your feature questions answered.
If you have any questions or feedback about this training, please:
- Post in the comments section at the bottom of the “Next steps” page of thistutorial
To give us product feedback about Teams, such as ideas for new features, pleasevisit UserVoice.
Audio Conferencing in Teams
With Audio Conferencing, participants use a regular phone to take part in Teamsmeetings—either by dialing in to the meeting from their phone or by usingdial-out functionality from within the meeting. Review the following resourcesto learn more about Audio Conferencing:
- Audio Conferencingfeatures(estimated reading time 1 minute)
- 9 tips for meeting with MicrosoftTeams(estimated reading time for “#1 - Join a meeting via Audio Conferencing” is1 minute; more if you read the whole article)
- Audio Conferencing common questions(estimated reading time 7 minutes)
- Dialing out from a meeting so other people can joinit(estimated reading time 2 minutes)
Scenario – Audio Conferencing
Garth works at Contoso, a company that has multiple offices. Garth frequentlyneeds to connect with people in other office locations, and because he oftenworks from home or goes out on the road, he’s a huge fan of Teams meetings. WhenGarth sends out a meeting invitation, it automatically adds information forAudio Conferencing. This makes the following scenarios possible:
- Alice wants to attend Garth’s meeting but she’s on the road and has noaccess to a reliable network. Therefore, she joins the meeting by using thedial-in coordinates from the meeting invitation. During the dial-in process,she uses her PIN to authenticate, so she’s recognized by the system as“Alice.”
- Bob, who’s currently at a hotel, joins the meeting by using the Teams clienton his PC. Unfortunately, the audio quality over the internet connection inthe hotel isn’t great, So Bob dials out to his own phone number from themeeting to join via the public switched telephone network (PSTN).
- If the meeting participants decide during the call that they want to addusers at a different phone number, they can just dial out to the phonenumber and bring additional people into the meeting.
- Other users can also join from the Teams client on their PC, Mac, or mobiledevice.
Considerations for Skype for Business customers
If you’re already using Skype for Business, you’ll need to consider thefollowing:
Skype for Business Server–homed users
If you’re using Skype for Business Server, Teams meetings scheduled by users who are homed on Skype for Business on-premises will not include PSTN meeting coordinates. If you assigned Audio Conferencing licenses to these users prior to March 1, 2019, you might need to unassign these licenses, wait for 2 hours, and then reassign them for the users to see the PSTN meeting coordinates.
Skype for Business Online–homed users
If users are homed in Skype for Business Online and are already enabled for Audio Conferencing, they’ll automatically be enabled for Audio Conferencing inTeams. The PIN they use for authenticating in meetings when they dial in will be the same for Skype for Business and Teams.
Envision Audio Conferencing
The practical guidance covers in detail what’s required to plan and successfullyimplement Audio Conferencing. Review the following articles to understand thesetechnical planning steps:
- Define my success - AudioConferencing(estimated reading time 11 minutes)
- Make my service decisions - AudioConferencing(estimated reading time 12 minutes)
- Evaluate myenvironment(estimated reading time 12 minutes)
- Plan my servicemanagement(estimated reading time 5 minutes)
- Plan my users’experience(estimated reading time 5 minutes)
- Document my successplan(estimated reading time 6 minutes)
Onboard Audio Conferencing
Just like envisioning, onboarding is covered in the practical guidance. Reviewthe following articles to understand how to onboard users for AudioConferencing:
- Prepare myservice(estimated reading time 6 minutes)
- Prepare myusers(estimated reading time 2 minutes)
- Deploy myservice(estimated reading time 3 minutes)
- Audio Conferencing troubleshooting and knownissues(estimated reading time for Teams-specific content is 2 minutes)
Exercise – Configure Audio Conferencing
In this exercise, you’ll have the chance to test Audio Conferencing in Teams.Although we don’t describe how to perform every action, we recommend somescenarios to try out.
Requirements
- An Office 365 tenant with appropriate licenses to use Teams
- We strongly recommend that you use a dedicated test tenant.
- If you don’t have a test tenant, you can sign up for a trial tenant atOffice 365 Enterprise E5Trial.
- Don’t run any tests in your production environment. Changing settings orpolicies might have a negative impact on all users and might affecttheir user experience.
- At least two endpoints
- This can be two PCs, but you can also use the client on your mobilephone.
- A phone that can dial in to meetings and be dialed out to
Suggested scenarios to test
- Enable users for Audio Conferencing.
- Set different conference bridge numbers for different users.
- Change the default conference bridge number for the tenant.
- Change settings for the conference bridge number (different languages).
- Change global settings for conference bridges (meeting entry and exitnotifications, PIN length, email notifications).
- Observe the email being sent out to users.
- Schedule Teams meetings, and review the meeting invitation.
- Join a meeting from a phone.
- Dial out from a meeting to a phone.
- Use dual-tone multi-frequency controls while in a meeting to mute and unmutea phone.
Drive value
From a reporting perspective, you have two areas to look at:
- Usage: How many meetings take place?
- Quality: What is the quality of the meetings?
You should carefully monitor both areas:
- Low usage means that users, for one reason or another, aren’t using theproduct. You can only determine the reasons by investigating further.Reasons can range from the perception that meetings are falling short ofuser requirements, to a lack of awareness or training, to quality problems.
- Low quality, on the other hand, means that there are issues withconnectivity between users and Office 365. Low quality can lead to bad userexperience and lower usage. Refer to Office 365 Reports in the Admin Center - Microsoft Teams useractivity(estimated reading time 5 minutes) to learn more about the usage reports.
Managing quality is outside of the scope of this training, but see the followingtraining material:
Next steps
We covered the following key learnings in this training:
- Audio Conferencing in Teams
- Requirements for Audio Conferencing
- Reporting
Next steps
- Start using Audio Conferencing in Teams.
- Send us feedback:
- Post in the comments section at the bottom of this page.
- To give us Teams product feedback or to request a new feature, go to Teams UserVoice.
- Stay up to date:
- Follow the Teams Blog.
- Read the Teams Roadmap.
- Learn about the latest released features in the Release Notes.
- Explore more training and tutorials.
Have an issue with this section? If so, please give us some feedback so we can improve this section.
Mac In Microsoft Conference 2018
When scheduling a meeting with Outlook 2016 for Mac, particularly a meeting where attendees will attend in person, you'll need to include a meeting room in the invitation. If you know the name of the meeting room, you can enter that name directly in the Location field. If you don't know the name, or if you're scheduling a meeting in a location that is unfamiliar, you can use Room Finder.
Note: Don't see Room Finder? Your admin needs to enable this feature on the Exchange server before the button will show up on your ribbon. Tell your admin to see Managing Resource Mailboxes and Scheduling for more information.
Open Room Finder
The Room Finder button is on the ribbon in the meeting invitation. (Create a meeting invitation)
If you're having a hard time finding Room Finder, you'll need to make sure this feature is enabled. If you are not the administrator of your organization, contact the administrator to enable Room Finder. If you are the administrator, you'll need to connect to PowerShell and run the following cmdlets:
New-DistributionGroup -Name 'room list name' –RoomList
Add-DistributionGroupMember -Identity 'room list name' -Member 'room mailbox name'
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This will allow the Room Finder to show up and allow you to view the room list and choose from the available rooms as desired.
A tour of Room Finder
Room Finder opens in the scheduling page of your meeting invitation.
Select Recent Rooms in Choose a room list to see any recent rooms you've scheduled.
Select one of your recent rooms and it will be added to the Rooms list on the left side of the page. Its free/busy information will be shown in the scheduling grid.
Selecting the arrows in Choose a room list shows buildings and/or locations in your company. When you pick a room list, you'll see a list of all the conference rooms in that building or location that are available during the specified meeting time.
Once you've found an available room, check the box next to its name to include it in your invitation.
Tip: You can hide the Room Finder pane by clicking the Room Finder button again or by clicking the x at the top right of the Room Finder pane.
To create a meeting invitation
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At the bottom of the navigation pane, click Calendar.
On the Home tab, click Meeting.
In the To box, enter the names of people or resources to include for the meeting.
In the Subject box, enter a description of the meeting.
Click Room Finder to select a room.
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Enter the details about the event.
When you complete your invitation, on the Organizer Meeting tab, click Send.